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Wedding Planner Responsibilities vs. Wedding Coordinator Responsibilities

December 11, 2019 | Junebug Weddings

With event stylists, wedding planners, wedding coordinators, and more, it can be confusing trying to decide which vendor type is the right fit for you and your wedding. First and foremost, we highly recommend hiring a wedding planner. Not only do they help take off some of the stress of planning, but they can also help save you money in the long run. However, we know that a planner is not a fit for everyone. In many instances, a wedding coordinator can be a huge help, too.

Between the two titles, you may be questioning what the responsibilities are of each to help you make an informed decision. That’s why we’re breaking down wedding planner responsibilities versus wedding coordinator responsibilities!

Wedding Coordinator Responsibilities

  • Day-of logistics – A wedding coordinator will help you determine the timeline and vendor flow for your event. On the day of, they will be there to ensure everything runs smoothly.
  • Point person – Your wedding coordinator will be the point person for all vendors. They will ensure everyone has the correct information for the day of and that all contracts are in order and payments are secured.
  • Floor plan creation – Creating a floor plan for your ceremony and reception spaces is no easy feat! Your coordinator can help you work with the venue and determine an appropriate set-up to share with the rest of your vendor team.
  • Expert consultation – Wondering if you should tip your vendors? Do you need to add hours for tear-down or set-up? A wedding coordinator can help with that!

Important to know: Your venue coordinator is not a wedding coordinator. If you’ve gone with a traditional wedding venue, your package likely will come with a venue coordinator. This person will certainly be there to help on the day of your wedding, but their loyalty is to their employer (aka, the venue). Unless your agreement specifies otherwise, the venue coordinator’s main responsibility is to make sure the building doesn’t burn down, and everything runs smoothly.

A wedding coordinator is right for you if…

  • You feel confident managing your own budget.
  • Design is your thing (and you’re good at communicating your wishes).
  • You’re on a tighter budget.

Image by Memorelle

Wedding Planner Responsibilities

  • Budget tracking – Your planner will help you stick to your budget, track expenses, and make sure your vendors are all paid on-time. Even though a hiring a planner can be an added expense, this can be a huge money saver for those who aren’t savvy budgeters!
  • Vendor recommendations – Feeling lost when it comes to searching for all of your vendors? Fear not! An expert planner can help suggest the best-of-the-best vendors
  • Design & styling – Be careful! Not every rockstar wedding planner is also a killer designer. However, most wedding planners can help you make a vision board and know how to put together the best team to pull it off.
  • Logistics – Logistics, logistics, logistics! While this is also a responsibility of a wedding coordinator, planners will also tackle this task with expertise. Since planners are involved from start-to-finish, they’ll likely have a better grasp on all of your vendors needs, so planning the logistics should come with ease.
  • Attends meetings – When it comes to the cake tasting, vendors meetings, and everything in between, your planner will be there to take notes and ask important questions. Bonus: You can be present and focus on making a genuine connection with each member of your team!
  • Transportation coordination – While this wraps into logistics, it’s important to note that your planner helps with this detail. They’ll know best what times to schedule transportation (if needed), as well as the best hotels to coordinate room blocks for.

Types of wedding planners:

  • Wedding Planner and Design Stylist — This type of planner will handle all of the logistics and details, as well as help you pull off a creative design and style for your big day.
  • Traditional Wedding Planner — A tried and true wedding planner will purely focus on all of the logistical details, budget, and making sure all of the systems run accordingly.

A wedding planner is right for you if…

  • You need someone to take the lead.
  • Organization and budgeting isn’t your thing.
  • You’re dreaming of a unique day, but don’t know how to create it yourself.
  • You are planning a destination wedding.


photo by Dani Purington Photography; see more from this real wedding here!

Secured your planner or coordinator and looking for more wedding planning ideas? Check out these posts:

This Wedding Reception Playlist is Guaranteed to Get Your Guests on the Dance Floor

The Best Wedding Budget Tips from Top Wedding Planners Around the World

The Best Places to Buy Bridesmaids Dresses Online


photo by Victoria Carlson Photography

 

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Vintage-Inspired Celestial Wedding at Millwick in Los Angeles

December 11, 2019 | Junebug Weddings

Oh my stars! We’re positively obsessed with Chelsea and Brandon’s vintage-inspired celestial wedding at Millwick in Los Angeles. After plans fell through for a fall wedding, Chelsea got to work reimagining her wedding day. A true #girlboss, she carefully researched every vendor and even learned how to use a table saw to create their moon seating chart! It was important to the couple that their day feel young and fun, so they hired pink hair’d and totally rad Carly from VOX DJs, to keep the party going with jams like “I Write Sins Not Tragedies,” “Sugar We’re Goin Down,” and “The Black Parade.”

We can’t wait for you to see all of the swoon-worthy decor this rockstar team created — especially the ceremony arch Velvet Blooms adorned in florals inspired by wild, textured cold weather elements. Fun fact: Chelsea assembled the arch the morning of her wedding (insert strong arm emoji). Get ready to fall in love, babes, because these photos brilliantly captured by Jami Laree Photography are pure gold!

The Couple:

Chelsea & Brandon

The Wedding:

Millwick, Los Angeles, California

My request from Rachel/Velvet Blooms was to mimic this vibe in our florals. We didn’t do much in the way of flowers but I wanted what we did get to make an impact. Rachel walked me through tons of options and together we decided on a blush/burgundy color palette with lots of wild, textured, cold weather elements included. Our ceremony arch and bouquets were one of the highlights of the wedding. The perfectly placed “imperfect” arrangements completely embodied our theme.

While writing the entire ceremony was probably the most daunting of tasks I took on, I am so happy I put in the work. I started by reading a plethora of online articles, examples, and templates. I figured out what worked for us and took advantage of having complete freedom. Ex. I hated the wording of traditional vows, so we wrote our own and opted for a more approachable and modern translation for the I do’s. I also opted to skip the objections part, ya know, just in case!

In lieu of “readings”, I filled the bulk of the ceremony with a recap of Brandon and I’s love story. It served as great refresher for both our family and friends and allowed us to highlight some fun moments that took place between meeting at band camp at 16 and our wedding day.

Being the very first of our friends to get married, our biggest priority was definitely keeping things young and fun. We kept this at the forefront of every decision in the wedding planning process. Our thought process was as long as the final product accurately reflected who we are both as individuals and as a couple, then we would have succeeded. (We did!)

Jami (our photographer) was my first call. Before coming across her postings in a local network group, wedding photography as whole had never crossed my mind. I wasn’t yet engaged and I never knew wedding photos could be light, or dark, or bad, or nearly as insanely beautiful as Jami’s work consistently is. I often joke that my husband was still down on one knee when I was dialed Jami. Her portfolio is a wild, moody, autumn DREAM and there was no way I would settle for anything less.

Wedding planning advice from the bride: Achieving your dream wedding is possible! Just be prepared to do the work. I was very careful to research options thoroughly to avoid making rushed decisions or regretting any decisions. It was extremely time consuming but all worth it in the end. Shop around! Get quotes! Pick certain things you want to go all our on and things you can cut back. Be realistic about what you can do yourself (this goes both ways). Never lose sight of what it’s REALLY about!

I purchased the vast majority of our decor. I wanted beautiful table settings but couldn’t afford the prices on a lot of trendy rental companies so I spent a year and a half researching, couponing, and collecting almost everything we used on the day of. I purchased cases of chargers during big Michael’s sales, all of the dinner plates came in bulk order from Dollar Tree, I ordered flats of candles and votives from Amazon prime, I sourced the vast majority of the hurricane glass second hand from other local brides.

I designed all the menus and signage myself online and had them printed through third party vendors.

In the last few weeks I was spending 20 hours a week on wedding tasks. It was like having a secondary job, and I’d be lying if I said it didn’t get overwhelming. It was A LOT of work, but also allowed me to fully execute a vision I could not have afforded otherwise.

We ended up adding a lot of celestial inspiration which really lent itself to the vintage aspect of the theme. I first came across the gold moravian paper stars on my hunt to find a budget friendly ceiling installation option. It was clear that fresh flowers were not in the budget but I was adamant about filling that space with something eye-catching and dimensional. I eventually expanded on this by including the full moon seating chart and the sun and moon branding used in various areas.

 

I learned how to use a table saw to cut a plywood circle and then had one of my more talented bridesmaids hand paint it to be our full moon seating chart. Another bridesmaid helped me fully execute the branding I saw in my head, creating the logo that was projected on the screen all night as well as the photobooth template.

I DIY’d our donut bar pieces surrounding the cake by using wooden dowels and various shapes and sizes of candle stick bases. There were some good tutorials online that I utilized and they came out looking better than I could have imagined.

Honestly, the most memorable part of the day was after all the formalities had finished and we got to spend hours dancing with all of our family and friends. A third of our guests traveled to Los Angeles to celebrate with us, and we were so overwhelmed by the amount of people and love surrounding us during these few days. My (Chelsea) family is from Toronto and scattered about Europe. Brandon‘s family is more local but we both went to university in London and were lucky enough to have some friends fly in for a reunion. From what I can remember off the top of my head – we had guests come from New York, Texas, Massachusetts, England, Canada, Malta, Ireland, and Norway. We knew this would probably be the first and last time everyone would be together in the same room so we didn’t let a single second go to waste.

The Wedding Team:

Photography – Jami Laree Photography
Event Planning – One Darling Day
Wedding Venue – Millwick
Floral Design – Velvet Blooms
Catering – Urban Pie
DJ – VOX DJs
Graphics – Sarah Zanon
Videography – Bergfalk Film Co
Stationery – Minted
Makeup Artist – Jackie Romero
Hair Styling – Elvira Estrada
Wedding Dress – Legends by Romona Keveza
Groom’s Apparel – Hugo Boss
Groomsmen’s Apparel – The Blk Tux
Rings – Melanie Casey

 

Congratulations, Chelsea and Brandon! We are feeling lucky Jami Laree Photography shared this adorable couple’s wedding at Millwick with Junebug! Obsessed with this venue? Get your modern greenery fix inspiration from this chic Los Angeles wedding at Millwick!

 

 

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Rustic Boho San Luis Obispo Wedding at Holland Ranch

December 10, 2019 | Junebug Weddings

When Katie and Tanner described their dream wedding vibe to Kylie Morgan Photography, they said, “Free People meets modern” — and we can’t think of a better way to describe their day at The Holland Ranch! We’re totally swooning over every ounce of emotion, love, and stunning details that showed off their personalities. It was important that the little details and style choices told a story about the bride and groom, so Katie rocked a timeless Made With Love gown and cathedral-length veil, and Tanner was looking dapper in a classic suit from Men’s Wearhouse. The party was also a raging success! With the most adorable Tinker Tin photo booth to Avenue Twelve rentals and lovely blooms designed by Aurelia Flora, these decor choices will have your Pinterest board looking fab! If you’ve been dreaming of a rustic, boho wedding, this one’s for you!

The Couple:

Katie & Tanner

The Wedding:

The Holland Ranch, San Luis Obispo, California

My wedding day look was definitely one that portrayed who I am as a person. I wore the Made With Love “Stevie” gown, which is so timeless and beautiful. I paired my gown with the Stevie Cathedral veil. Since I was a little girl, I always knew I would wear a veil on my wedding day. No matter how much time passes, I think veils are such a beautiful element to a bride. I wore Jeffrey Campbell disco-ball crystal heels which totally emphasized my glam side and then for the reception, I, of course, needed to get down on the dance floor and also be comfortable so I changed into white leather cowboy boots to represent my inner country girl.

Wedding planning advice from the bride: Make it a date! Seriously, we would schedule out a wedding planning night and sit down with a good meal and good drinks and just plan away. Also, involve your fiancé! Tanner was so involved in the wedding planning process and it made it so special because when the day finally arrived, we both could look at everything and be so proud of it together.

We chose Holland Ranch because right when we toured it, Tanner said he could vividly see me walking down the aisle towards him and that’s when we knew! The barn our venue had made for the best dance party ever and we both love to dance. Our venue is in San Luis Obispo, which is such a special city to us and is where we both went to college together.

We chose to do personal and traditional vows. We did this because personal vows were always something we wanted to do but we also wanted to share the traditional vows that our parents shared on their wedding days, too! We also took a minute and prayed with each other; no music, no pastor, just us two. We choose to do this because we wanted to 1. take in the moment with God and 2. pray for each other before we started our lives together. It was so special and sacred.

Our photographer, Kylie Morgan, did an outstanding job with not only photographing the most beautiful photos but also just being such an incredible person from the day we met her! She went above and beyond to make sure we were cared for and still goes above and beyond to this day to make sure we are doing good!

Our wedding vibe was a little different than usual. It’s funny because we are totally not super rustic-styled people, but our venue was 100% rustic! The rustic element of the venue reminded us of my family’s vacation home in Idaho — which is where Tanner proposed to me! We planned and designed our wedding totally on our own, and since I’m a wedding photographer, we were able to get a ton of inspiration from numerous weddings. We wanted our wedding vibe to be unique, yet still be timeless. Since our venue was more rustic, we wanted to veer away from the design elements being rustic, so we added in a lot of boho modern elements like gold glassware, amber goblets, marble plates, and a ton of dried florals. Our florals are seriously what made the most dreamiest boho-desert vibe! Dried florals and a hint of green is my all time fav!

We did a ton of vintage hunting and went to local garage sales, antique stores, and thrift shops to find all of our gold candle sticks for the center pieces!

Planning a wedding has so many parts (some fun and some a little more challenging) but we both agreed at the end of the day the most important thing to us was that everyone attending our wedding would have the best night. We wanted our wedding to be a huge party for all of our people so we made that our main priority though the wedding planning process. When we would feel overwhelmed over details during the planning, we would take a step back and remind ourselves that whatever it looks like really doesn’t matter in the end, what it feels like is what we cared about most!

The Wedding Team:

Photography – Kylie Morgan Photography
Ceremony Venue – The Holland Ranch
Floral Design – Aurelia Flora
Catering – Haute Skillet
Cake – Just Baked
DJ – Epic Entertainment SLO
Videography – Roman Howell Films
Stationery – Paperplum Wedding Invitations
Makeup Artist & Hair Styling – The Queens Bees
Wedding Dress – Made With Love via Moon Dance Bridal Boutique
Bridal Accessories – Untamed Petals
Photo Booth – Tinkerton

 

Congratulations, Katie and Tanner! We’re so thankful Kylie Morgan Photography shared this special wedding with Junebug! Feeling these rustic, Free People vibes? We think you’ll love how this couple ditched the traditional venue and celebrated their boho Georgia wedding in a field!

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