Image by Vlasta Weddings. Wedding planned by Dubrovnik Luxury Weddings.
When starting the wedding planning journey, many couples believe they can tackle the challenge on their own. While this might seem manageable at first, it can quickly become overwhelming. The good news is, you don’t have to do it alone. That’s why the first task on your wedding planning checklist should be to hire a wedding planner. With their expertise, they’ll guide you in the right direction, offer invaluable advice, and save you time—making this investment a no-brainer.
Your planner will play an important role in your planning process and on the special day. That’s why your choice of planners shouldn’t be taken lightly. You want to ensure you’re hiring someone with loads of experience, a great reputation, and a personality that’s compatible with yours. But how can you determine these things before actually working with them? The interview process, of course!
When meeting with potential planners, coming ready with a list of questions allows you to make the most of your face-to-face time. Not sure what questions to ask? We’ve recruited help from wedding professionals providing you tips for hiring vendors, along with the essential questions to ask a wedding planner before making your decision.
Qualifications To Look For When Choosing a Wedding Planner
1. Robust Portfolio
When choosing wedding vendors, don’t forget to dive into their portfolios. Elora Danen Photography says, “Couples should look for a wedding planner with a robust portfolio that showcases diverse styles and venues, along with positive testimonials and references from past clients.” While scrolling through their Instagram is a start, exploring their complete portfolio offers a deeper insight into their style and versatility across various settings.
2. Organizational Skills
Ultimately, you’re hiring a planner to help pull off your dream wedding. This requires a lot of organization. That’s why Elora Danen Photography advises couples to hire a wedding planner who “excels in managing multiple tasks, timelines, and vendors efficiently, keeping everything organized and on schedule.” This is essential for ensuring a smooth planning process and flawless execution on your wedding day.
3. Exceptional Communication
The initial communication with potential planners offers insight into what working with them will be like. Are their responses slow, often requiring follow-ups days after their reply policy? You might want to pass. Elora Danen Photography says that “exceptional communication skills are vital for understanding and executing the couple’s vision, ensuring a seamless and stress-free wedding day.”
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4. Refined Eye for Detail
When choosing a wedding planner, The Art & Romance says, “Couples should look for someone with a refined eye for detail and a deep understanding of design.” Having “extensive experience in planning events and a strong portfolio of unique, personalized weddings” combined with a keen eye for design will greatly benefit your planning process. They’ll manage the logistics and provide valuable advice on decor and fashion.
5. Large Network and Connections in the Wedding Industry
“A planner’s connections with top-tier vendors and their ability to navigate any challenges with grace are also invaluable assets in ensuring your day is flawless and unforgettable.” This is a great point from The Art & Romance. A wedding planner is one of the first vendors you’ll work with, and they’ll be able to use their network to suggest other vendors that match your style and budget.
6. Has a Well Trained Team
Dubrovnik Luxury Weddings wants couples to realize how important it is “that there is a well-trained team behind the wedding planner they choose and it is not just one person, so everything is spot on.” A team of professionals provides a higher level of expertise and hands-on support throughout the planning process.
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Advice For Couples Interviewing Potential Wedding Planners
1. Hire a Planner Who Has Experience with Similar Weddings
Elora Danen Photography says, “It’s crucial to choose a planner who has experience with the type of wedding they envision, whether it’s a large traditional ceremony or an intimate elopement.”
2. Ensure You “Click”
While vendor experience and qualifications are crucial, they’re not the only factors to consider. According to Dubrovnik Luxury Weddings, it’s also essential that you “click” and understand each other. When your personalities mesh, it makes your working relationship better, ensuring you feel heard and confident that they can bring your vision to life.
3. Find Someone Who Listens to You
Again, their portfolio and skills aren’t the only things you should be focusing on when choosing vendors. At the end of the day, it’s your day. It’s important that you feel heard throughout your planning process, especially by your planner. The Art & Romance agrees that “it’s important to find someone who listens intently to your vision and has the creative expertise to bring it to life in a way that feels both authentic and extraordinary.”
“The connection you feel with your planner is crucial, as they will be your partner in crafting a day that reflects your love story with elegance and artistry. Communication and trust are key, so choose someone who listens intently, inspires confidence, and is genuinely excited to bring your dreams to life.”
4. Ensure They Work Well With Other Vendors
When interviewing potential wedding planners, the most important piece of advice Elora Danen Photography can give is “to ensure they are not only a good fit for you personally but also work well with all your vendors, especially photographers. A wedding planner’s ability to collaborate effectively with vendors is crucial for creating a seamless and harmonious wedding day experience. Look for someone who is open to communication and collaboration, as this will ensure that everyone is on the same page and your wedding vision is brought to life. Trust your instincts and choose a planner who understands your style, listens to your ideas, and shows genuine enthusiasm for your special day. This connection will make the planning process more enjoyable and ensure that your wedding reflects who you are as a couple.”
5. Hire Someone That Understands Your Vision
During the hiring process, it’s important to get an understanding of who the planner is and what their experience is. They could have the most incredible portfolio, but if they don’t understand your vision, you’ll end up with a wedding day that feels nothing like you. That’s why you’ll also want to reserve time to discuss your ideas and expectations.
The Art & Romance’s “most important piece of advice is to ensure that your chosen planner truly understands your unique vision and has the creative ability to elevate it into an unforgettable experience. Look for someone who not only has an impeccable portfolio and a keen eye for detail but also deeply resonates with your aesthetics and values.”
6. Verify Their Experience with Real Wedding Photos
Vendors often share a mix of their work and inspiration photos they’ve sourced for clients. However, to truly gauge their experience, Dubrovnik Luxury Weddings advises couples to “check out their Instagram page and make sure they advertise with weddings they did, not just posting photos from weddings someone else did, in the sense of wedding inspiration.” This will give you a clearer picture of their actual work and style.
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Questions to Ask a Wedding Planner Before Hiring
1. Logistical Questions to Ask a Wedding Planner
First, start by asking logistical questions. Tackling these must-ask questions first will give you more time to discuss the fun, creative details regarding your wedding. Plus, it will help you determine if the planner is available on your date, fits within your budget, and has packages or services you’ll need.
- Are you available on my wedding date?
- Have you worked at my specific venue before?
- How many weddings have you planned?
- Have you planned weddings similar to mine?
- What services do you offer?
- What is included in your fee?
- Do you have a preferred vendor list?
- Do you require a deposit? How much?
- What is your cancellation policy?
2. Personal Questions
You want to have a general understanding of who a vendor is before hiring them. That’s why you’ll want to take the time to ask some personal questions about who they are and how they get into wedding planning. This allows you to connect on a deeper level. Here are a few personal questions to consider asking:
- Why do you enjoy planning weddings?
- What’s your favorite part of planning a wedding?
- How do you handle stress during the planning process and on the wedding day?
- Can you share a memorable wedding experience you’ve had and why it stood out to you?
- How do you balance your personal life and work, especially during wedding season?
- What makes you excited about potentially working on our wedding?
3. Questions to Ask a Wedding Planner About Their Approach
As a wedding photographer, Elora Danen Photography loves when “couples show a genuine interest in how [she] works and are invested in the outcome of their big day.” She loves it when clients “ask about my approach to working with other vendors, especially the wedding planner, as it demonstrates their understanding of the importance of collaboration and allows me to explain how I coordinate with other vendors for a smooth experience on the wedding day.”
Here are some questions to ask that will give you a clear picture of a wedding planner’s approach, ensuring that you choose someone who aligns with your needs and preferences.
- Can you walk me through your planning process from start to finish?
- How would you incorporate our unique story and preferences into the design?
- What steps do you take to ensure our wedding truly reflects who we are?
- How do you find the inspiration for each event?
- What’s your approach to problem-solving if something doesn’t go as planned?
- How do you collaborate with other vendors, and what is your role in coordinating them?
- How flexible are you with changes or last-minute requests?
- What’s your approach to working with couples who have strong opinions or differing ideas?
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Resources for Couples Searching for a Wedding Planner
1. Junebug Weddings’ Vendor Directory
Junebug Weddings is more than just a source of inspiration. With our highly vetted vendor directory, we’re saving you hours of scrolling through hundreds of wedding vendors in your area. That’s why our vendor lists are capped at 20 vendors to ensure only the best make it into your wedding plans.
Ready to connect with one of our talented vendors? Browse our vendor directory here.
2. Wedding Planning Facebook Groups
You’re not alone during the wedding planning process. There are many who have done it before you and those who are currently planning that can help you along the way. That’s why Elora Danen Photography recommends couples to join and connect with those “in wedding planning and soon-to-be bridal groups! There are a lot of great connections out there that can help brides find the wedding planner (and vendors) that are the right fit for their big day!”
3. Reviews From Previous Clients
Reviews and testimonials are free and public resources that couples should absolutely take advantage of. While they should be the driving force on whether you work with a vendor or not, they will give you good insight as to what it’s like working with them. Dubrovnik Luxury Weddings also says that there should be at least 30+ from different couples.
4. Utilize Video Conferencing Tools
Much of your communication with vendors will happen over the phone or email. While meeting in person might not always be possible, it’s crucial to get as close as possible to face-to-face during the hiring process. Rather than choosing your planner off an email, The Art & Romance suggests couples “leverage video conferencing tools like Zoom or Google Meet, especially if you’re working with a planner remotely. This ensures everyone is on the same page.”
A wedding planner is an important vendor to have on your team, but we understand that it can be a big expense. If you’re still deciding if hiring a wedding planner is worth it, we’ve got you covered. After reading these major benefits of working with a planner, you’ll be sold on investing in a wedding planner for your big day.
Image by The Shalom Initiative.
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