Image by Jen + Brian Photo & Film. 

Panoramic ocean views, turquoise blue waters, tropical foliage, and long stretches of white sand—it’s no wonder so many couples choose a beach wedding. While it makes for a stunning wedding setting, the planning process isn’t as straightforward as a traditional celebration. Opting for a sandy soiree adds an extra level of complexity to your planning. 

On top of the standard wedding planning checklist, you’ll also have to worry about permits, regulations, accessibility, and so much more. But these additional behind-the-scenes tasks and details shouldn’t deter you from choosing a beach venue. To help ease the overwhelming nature of planning a beach wedding, we’ve compiled must-know tips to ensure a smooth planning process.

1. Research Permits and Regulations 

One benefit of booking an official venue is that you don’t need to worry about permits, as the venue typically takes care of them. However, if you plan to say ‘I do’ in a public space, whether rural or urban, you’ll need to research the specific permits and regulations for that area. This is especially important for those planning a beach wedding.

Unless you’re booking a venue with a private beach, you’ll likely need to secure a permit. Before finalizing your location, look into the necessary requirements. While it’s not always required, doing your research can prevent unnecessary issues later on down the line. You’ll also want to research any noise, vendor, or guest regulations in place. 

2. Pick a Location and Date to Avoid Crowds 

Tying the knot in a public space means you can’t control who’s in the surrounding areas. If you choose a popular spot during peak season, you’ll likely have to deal with crowds. While some couples won’t mind, others may prioritize privacy. So, before picking a wedding date and time, find out when the beach is less crowded. Typically, beaches are quieter during weekdays and early mornings. 

Image by Ammata.

3. Consider Accessibility when Planning a Beach Wedding 

When opting for a modern, traditional venue, couples have the luxury of not worrying about crucial details like parking and accessibility. However, those planning a beach wedding will have to keep this into consideration. As you narrow your options, ensure each beach is accessible for all your guests, including those with mobility issues.

While this is crucial for your guest’s convenience, how easy or difficult it will be to reach the ceremony location will also impact your vendors and rentals. Discuss your location with key vendors like caterers, DJs (and their equipment), rental companies, etc. Make sure your site isn’t too difficult to reach, and if it is, make the necessary preparations. Fortunately, most vendors are familiar with difficult locations, but letting them know ahead of time will prevent any surprises on the wedding day.

4. Check the Tide Schedule

As much as you’d love to “roll with the tides” on your wedding day, some things must be planned ahead of time. While weather is uncontrollable, the ocean tides are predictable. So, check the tide schedule before settling on times for all your wedding festivities. This will help you pick the best time for your event, ensuring that high tide doesn’t interrupt your ceremony or reception. 

5. Beach-Friendly Dress Code and Attire 

While choosing wedding attire that catches your eye is important, you’ll also want to be mindful of the weather. A wool suit might look stunning, but it’s not ideal for a beach ceremony on a hot summer day. Instead, wear something that complements the weather and keeps you comfortable.

The same goes for your guests. Use your invitations or wedding website to offer advice on what to wear to your beachfront wedding. Here are a few guides you can share to help your guests choose outfits perfect for a summer beach wedding:

• Summer Wedding Guest Outfit Ideas
• 30 Beach Wedding Guest Dresses To Wear This Season
• 2024 Spring Wedding Guest Dresses

Image by MemoryBox Photography.

6. Choose Weather-Proof Hairstyles and Makeup Looks 

Near the water, the weather tends to be windier. Keep this in mind when choosing your wedding hairstyle. While long, luscious curls might be your first choice, consider how they will hold up during photos and throughout the event. Work with your hairstylist to create a sturdy look that can withstand the potential humidity and wind. For your makeup, waterproof products are a must to ensure your look stays flawless.

7. Rent a Quality Sound System when Planning a Beach Wedding

Exchanging vows with the waves crashing behind you creates a stunning backdrop, but it can also make it challenging for guests to hear the ceremony. To prevent this from happening, invest in a high-quality sound system and hire musicians or DJs who specialize in outdoor beach events in remote locations. 

Planning this out in advance will ensure everyone can hear the ceremony and music clearly. Plus, working with professionals, you won’t have to worry about logistics like equipment rentals, setup and tear down, or power sources. 

8. Anchored and Sturdy Decor for Windy Weather

Beach weather is notoriously breezy, affecting not just your wedding attire and hairstyles but also your decor. That’s why, during the planning process, couples will want to work with vendors to choose durable decor that can withstand harsh weather conditions. This includes everything from your choice of flowers to your rentals—only opting for sturdy chairs and tables that won’t be easily blown away by the wind or sink into the sand.

Once you’ve chosen your decor, take extra safety measures to secure everything on your wedding day. For instance, if you’re using name cards on reception tables, secure them with adhesive or place something heavy on top to keep them in place. For a floral ceremony backdrop, ensure it’s firmly anchored to the ground before the ceremony begins. 

Image by MC Wedding. 

9. Prepare a Shoe Station 

Beaches can be challenging to navigate in formal footwear. And, let’s be honest, no one wants to walk around with sand in their shoes. That’s why we recommend designating a place for guests to leave their fancy shoes during the ceremony and reception. This small gesture is a practical and thoughtful touch that enhances guest comfort and convenience. 

10. Provide Shade when Planning a Beach Wedding

When planning a beach wedding, especially in the warm summer months, it’s essential to provide shade for your guests. During the ceremony, consider setting up umbrellas or passing out fans to shield guests from the sun and keep them cool—these can double as functional wedding favors that guests will genuinely appreciate. 

If you’re not using a tent for the reception, create a shaded lounge area where guests can escape the heat and stay comfortable. This shaded space can be a great addition near the bar, offering a relaxing spot for guests to enjoy a refreshing drink away from the sun.

11. Avoid Littering and Leave No Trace 

When planning a beach wedding, preparing a plan for waste management is crucial to ensure you leave no trace. Set up clearly labeled trash and recycling bins throughout your wedding area to make it simple for guests. To further protect the beach, consider hiring local cleanup services to handle disposal and clean the area after your event, making sure no waste is left behind.

Opting for biodegradable plates and cups can also help minimize impact, especially if any items are accidentally blown away. Taking these steps will help you enjoy your beach wedding while prioritizing sustainability. 

Planning a wedding is never easy, and choosing a unique location adds to the difficulty. However, those oceanfront views will make the extra effort well worth it. For even more tips for planning a seaside celebration, check out our ultimate beach wedding guide. This step-by-step guide will ensure everything goes off without a hitch.

Image by MemoryBox Photography.