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8 Tips for Productive Video Meetings with Your Wedding Vendors

April 23, 2020 | Junebug Weddings


photo by Love, Anneliese Photography

It’s official! Video meetings with your wedding vendors is the next big thing. Well, at least until we’re all able to leave our homes again. We’ve been quite impressed with how quickly wedding vendors of all kinds—from florists to planners and even catering teams—have adapted to keep their couples’ afloat during this crazy time. If you’re new to video meetings, or just unsure where to start, we’ve come up with eight helpful tips to have you rocking video meetings with your wedding vendors!

Here are our eight tips for video meetings with your wedding vendors:

  • Create a vision board
  • Write down a list of questions, and send it beforehand
  • Test your video conference system
  • Ask for samples
  • Determine an appropriate time limit
  • Speak up about concerns or ask for more images after the call
  • Set post-isolation meeting goals
  • Trust your team

Be sure to scroll all the way through for explanations and additional advice!

Create a vision board.

We love vision boards! If you’ve been dreaming of all the little details for your day, now is the time to head over to Pinterest or Instagram and start grabbing all the inspo. Having a mood board will help you articulate your desires to your team and gives them something to “take away” after the call.

RECOMMENDED READING: 5 Steps for Making a Wedding Mood Board


photo by Adri Mendez

Write down a list of questions, and send it beforehand.

Take the time to write down questions you have for each of your vendors so you can stay on track. As a courtesy to them, it’s a great idea to send over your questions via email beforehand so they can prepare accordingly. If you don’t know what questions to ask, that’s OK! Most vendors will know the general things to go over with the two of you during the call. And, if nothing else, just get to know them and see if it’s a personality fit.

Here are a few common questions to ask that are related to COVID-19: 

  • Have you updated your contract to cover future pandemics or situations similar to COVID-19?
  • How are you currently handing rescheduled wedding dates?
  • Can we put a soft-hold on our date until more certainty comes surrounding recent events?

Test your video conference system.

Whether you’re using Zoom, FaceTime, or any other video conferencing system, it’s helpful to test it out beforehand so you can work out any kinks to the system! Make sure you’re in a room without too much background noise so you can hear each other clearly. Bonus tip: If you’re video chatting during the day time, face toward a window (so that the light is shining on your face versus behind it). That way, they can see your beautiful faces most clearly!

Ask for samples!

When it comes to vendors like catering, cake, and cocktails. Ask if your preferred vendors have any offerings for delivery. Then, set up a date-night table and get ready to video conference your tasting! Keep in mind that vendors may require a fee for this, but it’s a great way to support your wedding industry team (and get a totally amazing date night meal).


photo by Sean Money and Elizabeth Fay, cake by ABCD Cakes; see more from this wedding here!

Determine an appropriate a time limit.

It’s safe to say we’re all grasping for human contact these days, and it is easy to chat wedding planning for hours! To respect everyone’s boundaries, determine a time limit you all are comfortable with before the call. That will help you stick to the most important information and, hopefully, still leave a little time for some extra conversation!

Speak up about concerns or ask for more images after the call.

When it comes to meetings with your design teams (planner, rentals, florist, venue, etc.) make sure you speak up if you’re having a hard time viewing something on the video call. It’s totally OK to ask for more images of the examples when you’re finished with the video call.

Set post-isolation meeting goals.

Start planning on tentative in-person meetings with all of your vendors so that you can get things moving once stay-at-home orders are lifted. This will also help you have something to look forward to and know the big decisions you’ll need to make as soon as you can.


photo by Michelle Agurto Photography; event planning by Etica Events; see more of this wedding inspiration here!

Trust your team.

At the end of the day, we’re all in this together. Your wedding vendors are in this industry because they love to see your day become everything you dreamed of. When it comes to video meetings with your wedding vendors or any decisions that may follow, trust your gut and trust your team!

We hope you’re feeling confident as ever for video meetings with your wedding vendors! Looking for more COVID-19 related content? We’ve got you covered:

Wedding Planning During COVID-19: Advice for Couples

Change the Date Cards + Tips for Announcing Your Wedding Postponement

Bridal Loungewear for Comfy Wedding Planning at Home

 


photo by Love, Anneliese Photography

 

Sponsors
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Cancelled Wedding? These 10 Wedding Alternatives Will Help You Celebrate Your Love

April 22, 2020 | Junebug Weddings


photo by  Peyton Rainey Photography

Wedding planning is stressful. Trying to get married in the middle of a global pandemic is even more difficult. Our hearts truly go out to all the couples who are enduring the 2020 wedding planning battle, especially those who are preparing for their 2021 nuptials! We want you to know how much we are thinking about you during these unprecedented times. Rather than fret, our team decided to find incredible wedding alternatives to help celebrate your love without COVID ruining your special day! 


photo by Avonné Photography

1. Host A Virtual Wedding

With work, school, and even many sports being moved to online, the idea of hosting a virtual wedding is one of the safest options. Imagine your wedding taking place virtually so that your family and friends can watch from home as you marry your true love. 

There are so many options for you to showcase your wedding with some familiar video conferencing options like Zoom, FaceTime, Skype, Google Hangouts, Facebook Messenger, Facebook Live, or even Instagram Live! You, or your expert wedding planner, will want to make sure that wherever you choose to say your I do’s has a strong wifi connection, outlets, and that you’re using good quality recording equipment like a laptop or cell phone. We also recommend sending out instructions to go with your virtual wedding to make sure that everyone mutes their microphones—we’ve heard the stories! 

This Virtual Wedding Proved Love Is All You Need

Take Jennifer’s experience from her own virtual wedding. Her heartfelt message about their experience proves how a simple virtual wedding can still be a beautiful and intimate affair.

My fiancé and I planned our dream wedding and looked forward to what was supposed to be the best day ever. Like many couples around the world, we were forced to postpone due to the COVID-19 pandemic. We went through plan A, B, and finally C with all the restrictions and rules changing daily. Despite all the stressful cancellations and postponements we still wanted to get married and celebrate our love. With a limited but amazing team, we made it happen and shared our moment virtually through a Zoom conference call. The day was so beautiful, special, and intimate. Love is all that we need. 

2. Elope Now, Party Later! 

Eloping may seem underwhelming and you might be picturing celebrity Vegas elopements that ended poorly. While there is nothing wrong with getting married by Elvis, you can elope anywhere you want. 

Many couples elope in places that are COVID-19-free such as their homes, at Airbnbs, or even places like the desert—the list goes on and on. Elopement locations are endless! Grab someone to officiate the ceremony, an expert photographer—who can capture your love while also acting as your witness—and let your love be the focus. When the pandemic has settled down, grab all your family and friends for the party of the century.   

3. Get Married In Your Backyard—With Pets As Witnesses

Okay, you do actually need a human witness, but being at home means you get to celebrate with all of your pets—every single one. Since you’re at home, you might as well throw the ultimate backyard wedding in your very own backyard. 

We’re suckers for an intimate wedding and obviously a pup-of-honor. Check out this East Texas backyard wedding and this backyard wedding in Manitoba to get inspired by other real  backyard weddings. 


photo by Autumn Nicole Photography

4. Host A Microwedding With Social Distancing And Matching Masks

If your heart is set on throwing a wedding, do it safely. Consider a microwedding with less people, social distancing, and an outdoor ceremony. Every country and state is different, so check group sizes for weddings in your local area—and these national recommendations

Not sure where to start? We’ve got guides to help you host a microwedding and figure out how to trim your guest list. You can also send your guests a custom wedding mask or provide them when they arrive. Some masks can be worn over N-95s, which is a big plus to keep guests extra safe! 

SHOP WEDDING MASKS

5. Organize A Car Parade

Use a car parade to celebrate your marriage. Invite friends and family who live a drivable distance to drive down your street while you and your spouse wave. Let guests know they can still dress for the occasion, since you’ll be in your wedding outfits.  

Junebug Tip:

Have them throw biodegradable confetti or rice in celebration, and hire a videographer to capture the excitement

6. Start Planning The Greatest Dinner Party Of All Time

If you’ve made the difficult decision to postpone your reception until a later date, you can opt for something a little less “traditional” while you’re at it. Guests love a good dinner party and it’s a brilliant way to host a more intimate gathering with your closest loved ones at a later date. Plus, if you’ve already booked a catering team, they will likely let you roll over your deposits to host a dinner party!


photo by Brooke Miller Photography; location: Secluded High Desert Homestead

7. Create An At-Home Sweetheart Table—With Cocktails, Sweets, And Eats

Stay at home orders don’t have to dampen your spirits. We encourage you to take advantage of the time to create an extra-special sweetheart tablescape that will have you forgetting you’re even in your own house! Order-in a fancy meal—or make one yourself—get a beautiful flower arrangement from a florist, and don’t forget the cake! 

Junebug Tip:

If cake isn’t your thing, you can always opt for a less traditional dessert like crème brûlée, donuts, or even pies!

8. Request Letters from Guests To Read On Your Wedding Date

Handwritten letters will never go out of style. If your loved ones are far away, consider asking them to send letters to read on the morning of your original wedding date. Not only will these make you cry, laugh, and everything in between, but they will be an extra sentimental keepsake to hold on to forever. You will feel all the love and well-wishes in the world rather than feeling canceled.


photo by Maggie Grace Photography

9. Play The Newlywed Game Via Houseparty 

Have you heard of the app Houseparty? It’s a way for you to get together virtually with your friends— it even has games like trivia and heads up. In addition to the pre-loaded games, have your friends come up with some newlywed questions and games to be interactive with your guests. Celebrate your love and make it fun—playing games in your pjs with your friends and the new spouse is a lot of fun.  

10. Plan A Staycation Honeymoon

It may not be the honeymoon of your dreams, but a staycation with your new spouse is exactly what you need. A pandemic won’t stop you from spending some special quality time doing bubble baths, massages, or mani/pedis. Whether it is in your own home, an Airbnb, or a local bed and breakfast, a staycation honeymoon is the perfect opportunity to create your own wedding alternative. 

We know how difficult planning and replanning a wedding can be. At Junebug, we’re here for you every step of the way. If you’re searching for more COVID-19 related posts, we’ve got you covered with all the advice to tackle planning from home and how to keep your relationship stronger than ever. Keep your chin up, it will get better and we’ll celebrate your love along the way.

If you’re ready to put one of these amazing ideas into motion, reach out to one of our expert wedding planners to get started.

photo by Kaylee Chelsea Photography

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10+ Wedding Brands Supporting Couples During COVID-19

April 21, 2020 | Junebug Weddings

photo by Jessie Schultz Photography

Feeling burnt out on bad news lately? We’re bringing good news today with 10 wedding brands supporting couples during COVID-19! This has undoubtably been the most stressful time to plan a wedding, from navigating postponements to surviving quarantine. However, the wedding industry has come together in this uncertain time to help couples still have their dream weddings on the other side of this pandemic.

From home try-ons to special discounts for healthcare workers, here are ten wedding brands supporting couples during COVID-19 — because we’re all in this together!

Recommended Reading: Wedding Planning During COVID-19: Advice for Couples

Bridal Fashion

photo by Jamie Mercurio Photography

Lovely Bride

  • Virtual Appointments: Lovely Bride is now offering virtual appointments! All brides who say yes virtually will receive 10% off their purchase. They’ve even created a virtual letterboard GIF for brides to “hold” to help them celebrate saying “yes” to the dress on Instagram!
  • Health Heroes Discount: In an effort to support the medical community for all their hard work through the pandemic, Lovely Bride is offering 20% off their exclusive gowns through the end of 2020. Find out more info about the Health Heroes discount here.

Daughters of Simone

  • Home Try-On: Daughters of Simone wants to help you throw a digital fitting party with their new Bride Box offering!
    • For $200 (plus shipping), you’ll receive The Bride Box plus five sample gowns of your choice, with the choice to add more gowns for $50 per gown. If one of the gowns happens to be The One, your initial payment will be used towards your purchase.
      • The Bride Box includes: measuring tape, garment fitting clips, and a veil, plus an I Said Yes board, a dried bouquet, and a vintage champagne glass
    • Daughters of Simone will email a super special digital invite to your besties so they can virtually join your try-on party over Zoom.
    • After your party, schedule a virtual appointment with a Daughters of Simone stylist who will give you all the info you need on timeline, ordering, and more.
  • Gift Packages: Need a little pick-me-up in light of postponing event? Daughters of Simone wants to share the love with their special gift packages for the bride and for the couple.

Grace + Ivory

  • Home Try-Ons: Can’t imagine buying a dress without trying it on first? Grace + Ivory will ship you a selection of sample gowns for you to try on at home! Read more about the process here.

BHLDN

Rue De Seine

Recommended Reading: Shopping for Your Wedding Dress Online? BHLDN’s Online Styling Service is Changing the Game

Bridesmaid Fashion

photo by Sarah Joy Photo

Jenny Yoo

  • Virtual Appointments: Experienced stylists from Jenny Yoo‘s Chicago and New York stores are now offering virtual styling appointments. Appointments include a 40 minute Zoom consult with tips for taking measurements, creating a style board, and continuing with the ordering process, in addition to a promo code for three free swatches.
  • 20% Discount: For the month of April, Jenny Yoo is offering 20% off made-to-order dresses. 10% of the proceeds of your dress will go toward the manufacturing of masks and protective gear to be donated to hospitals in the New York City area.
  • Extended Return Policy: To reduce stress during this uncertain time, returns have been temporarily extended to 50 days for orders placed after March 23.

Revelry

  • Home Try-On: Now is the perfect time to take advantage of Revelry‘s home try-on. Choose 3+ samples, priced at $10 per gown, to try on at home. Your samples will ship for free and you can keep the samples for three days before returning using the pre-paid shipping label included in your order.

Groom Fashion

photo by Jamie Mercurio Photography

The Black Tux

  • Home Try-Ons: Now is a great time to take advantage of The Black Tux‘s free home try-on offering!
  • Postponement + Cancellation Flexibility: Has your event been postponed or cancelled but you already rented your tuxes? The Black Tux is here to help!
    • For postponements, your rentals will be placed on a hold and your event information will be updated in their system.
    • For cancellations, you can receive a refund or credit depending on how far out you cancel from the originally scheduled date. Check out the specifics and apply for a cancellation here.
  • Return Policy Update: To ensure the safety of their customers, The Black Tux is waiving late fees on returns for rentals and home try-ons, asking that you simply make your return when you feel safe to do so. Additionally, you can schedule a home pick-up with UPS here.

Stationery

photo by Nomad by NK

Artifact Uprising

  • Invitation Re-Prints: Artifact Uprising is offering free re-prints for any wedding related purchases, from invitations to guest books, affected by a changed date. Didn’t print through Artifact Uprising and can’t get a refund? Enter your email here to receive $50 towards wedding print needs with Artifact Uprising.
  • Change the Date Cards: Check out Artifact Uprising’s selection of Change the Date cards to announce your new event date.

Minted

  • Change the Date Cards: The team at Minted wants to make postponing your wedding as easy as possible with the help of these gorgeous Change the Date cards.
  • Engagement Announcements: Got engaged in quarantine? Congrats! Minted has created beautiful engagement announcements so you can celebrate your milestone even without having set a wedding date.

Recommended Reading: Change the Date Cards + Tips for Announcing Your Wedding Postponement

Are you a wedding brand supporting couples during COVID-19? Get in touch so we can share the news with our readers!

Please note that the offers included in this post are subject to change.

wedding brands supporting couples during COVID-19 photo by Jessie Schultz Photography

 

Sponsors
Email [email protected] to advertise on Junebug Weddings